Full ERP for an event caterer — from lead to invoicing

The problem

A fast-growing SME orchestrating around 500 catering projects a year with about twenty people. At first, operations ran on Excel and Notion — but volume kept climbing, the team grew, and the scattered tools created double entry and missed details. They needed a unified business tool covering the whole cycle: leads, projects, quotes, event planning, supplier management, logistics, invoicing.

The approach

Phase 1 (2025) — Built a first ERP in Bubble to move fast: ~12 months of intensive development, a settled data model, core functions delivered module by module. Phase 2 (since 2026) — A clean migration to Next.js + Supabase: all users switched over in a single step rather than running parallel environments. Continuous documentation, strict database security (Postgres RLS), a multi-dev workflow.

The result

• One single tool instead of a patchwork (Excel + Notion + satellite tools)
• 18 months of historical data migrated with no loss and no downtime
• A successful clean cut-over: all users switched in a single step, no parallel environment
• A code stack that unlocks what Bubble was capping — we move faster, further, and cheaper to run